After that it is just a simple matter of putting all the above into a big chart; preferably with diagrams to illustrate the key points and of course some warnings about safety precautions and so on. Put up the Cleaning Schedule on a prominent place near the machine and supervise the implementation. Fine-tune your procedure as necessary along the way.
1) As soon as a minor defect is discovered, the worker should repair it himself if possible. Sometimes it could be something as simple as a missing screw or a loose wire.